Supplies:

• Regional Office has all types of supplies stocked, such as cleaning supplies, office supplies, craft supplies, paper goods, lightbulbs, postage stamps, printer supplies, etc.

• All supplies should be requested by e-mail to the Office Manager (preferred). You may also use the Supply/Postage Request Form.

• Do not wait until you are completely out of something to order more. There is a time factor involved for requests to go to the Regional Office and supplies to come back to you. You must plan ahead. For ex., when a staff member changes the toner for the photocopier they should immediately place a supply request form for another one.

• Please be specific on items ordered.

o If ordering a lightbulb, ink cartridge, postage stamps, etc., list the item number or attach the old packaging to your request form.

o Indicated the total number needed. You may keep a reasonable amount of items on hand. Please do not stockpile or hoard items.

o If you don’t have packaging or a number, be very specific on the item requested or provide a link to the item on Amazon, Quill, or approved website.

o Branch supervisor must initial request form.

Petty Cash:

• Petty cash is for emergency items only. Do not use petty cash for programming, craft supplies, or any item that is a typical stocked supply. If you are unsure about what constitutes an emergency, please contact the Regional Office.

• Submit requests as needed using the Supply/Postage Request Form.

• Indicate amount requested for Petty Cash.

• Do not use Petty Cash for supplies without prior approval.

• When the supervisor receives a Petty Cash check it should be cashed as soon as possible.

DO NOT pay for items personally and request reimbursement. THIS IS NOT ALLOWED. Plan ahead to handle branch needs. If there are any issues, contact the Regional Office for assistance.

See

10.4A Supply/Postage Request Form